Paperless Office Reduced Our Rent

A month ago we moved from a 1,500 sq. ft. office to a 1,100 sq. ft. office. This move resulted in about $500 per month savings. One of the primary reasons why we could move to a smaller space was going paperless.

The differences in our document management system from the time we moved to the larger space to the time when we moved to the smaller office were as follows:

Since 1997 our copies of sales invoices were stored in a computer file. When we needed to furnish a copy of an invoice, it would be recreated using report writer software.

All but about 100 pages of our CPA firm's client files are stored as PDF files.

Old tax records for Denver Tax Software are stored as PDF files, with the exceptions of a small amount of odd shaped vendor invoices.

All bookkeeping records for Denver Tax Software and the CPA firm since 2002 have been paperless.

Most of the tax return files for Denver Tax Software, before going paperless, were scanned before the move.

I still believe that the primary reason to go paperless is to make documents easier to share and search. However, lower rent sure is nice!