Should The Boss Do The Scanning?

With a paperless office it is all too easy for the boss to do the scanning. Clearly, the boss should not spend hours scanning documents. Often the boss gets the documents, and it can be tempting to take the documents directly to the scanner. One purpose of a paperless office is to save time. The question is whose time is it saving?

We have a policy that if a document is 10 or more pages it goes to a clerical person to do the scanning. It does take time and effort do delegate. If there is one page to scan, it takes more time to delegate the job than to scan it.

To make delegation of the scanning easier we use a "Scan Cover Sheet." This functions somewhat like a fax cover sheet. You can see and download the one that we use from our Denver Tax Paperless Office Letter Webpage. See the link to the Free Introductory Newsletter.

Omnipage, Acrobat Capture, Visioneer Strobe 450

One of our Denver Tax Paperless Office Letter subscribers inquired whether he should dump Omnipage Pro version 14 for Acrobat Capture. Omnipage and Acrobat Capture are competing OCR software programs. OCR software takes an image and makes it searchable. He liked Omnipage, but thought he should move to more Adobe products. I recommended that he stay with Omnipage. Omnipage is highly rated. Why learn another program that does the same thing. Several years back I heard that Acrobat Capture wasn't that good. I am not sure that is still the case, but, again, why change?

This subscriber also said that he had good luck with the Visioneer Strobe 450 scanner.